ONSITE EXHIBITOR GUIDE
EXHIBITION HOURS
- Tuesday, March 18th 6:30pm – 8pm
- Wednesday, March 19th 10am – 3:30pm
- Thursday, March 20th 10am – 3:30pm
- Exhibitors with Raw Space – Custom build: Tuesday March 18th 11am – 6pm
- Exhibitors with Turnkey 8×8 booths: Tuesday March 18th 2pm – 6pm
Everything must be ready by 6pm before the opening reception.
ONSITE EXHIBITOR GUIDE
General Information
- The stand and the height of the hard wall should not obstruct visibility
- The rear/back wall height should be 8 feet (2.5 meters)
- The side wall height should be 3.28 feet (1 meter) and 3.28 feet (1 meter) wide.
- The height of the signage should be 8 feet (2.5 meters)
- External facing wall panels must remain unbranded / blank.
- Please submit rendering using the ‘File Upload’ function below
Other general rules and guidelines
- Do not obstruct aisles.
- Exhibitors can each bring up to (2) pull up banners – must fit into your space
- Exhibitors may not cement, nail, tack, tape or attach any material to any floor, wall, or column unless approved in advance by Show Management in writing.
- Exhibitors may distribute items such as educational brochures, however the distribution of those items may not take place anywhere outside the assigned exhibit space such as aisles, receptions etc.
- It is a sponsoring, exhibiting, and/or advertising companies’ responsibility to ensure full compliance with their own corporate compliance and the ACCME’s standards.
Shipping Information
Your Name
Name of exhibitor company
The Westin Bonaventure Hotel and Suites
404 South Figueroa Street
Los Angeles, California 90071
Hold for: San Francisco: Exhibitor
Outbound Shipments and Post-Show Material Handling
- Exhibitor is responsible for repacking their freight.
- It is the exhibitor’s sole responsibility to label each piece of outbound shipment and to provide a completed Bill of Lading covering each outbound shipment. Exhibitor is also responsible for payment arrangements with their carrier.
- It is the Exhibitor’s responsibility to make necessary arrangements with the shipper to have the freight picked up within the allotted move out times or additional costs will be incurred. Any exhibitor materials that are left onsite will be removed and disposed of.
- No liability of any nature shall attach to Show Management for exhibit material abandoned at the exhibit site.
INSURANCE (MANDATORY)
Certificate of Liability Insurance is required for a minimum amount of $2,000,000 per occurrence and such other forms of insurance as may be appropriate to cover your obligations in connection with exhibiting at GHS 2025. A copy of your policy must be received by March 4, 2025. If you cannot provide this document, you will not be permitted to exhibit at the conference.
REGISTRATION - EXHIBIT PASS
***All Exhibitors must pre-register all staff prior to the Exhibitor move-in***
Please use the GHS2025 registration code provided to secure your registration before it’s too late!
GHS 2025 has reserved rooms at preferential rates at the Westin Bonaventure Hotel & Suites, Los Angeles. Reserve your accommodation using this link.
Additional Sponsor & Exhibitor Tickets Full Access – Onsite rate is USD $850.00.
Sponsors & Exhibitors Pass includes:
- Access to Sessions & exhibition on all days of the meeting
- Conference food & beverage
